Guardian Medical Ltd

We collect or use the following information for student education and welfare:

• Names and contact details for students/children
• Names and contact details for parents, guardians, carers
• Gender
• Pronoun preferences
• Date of birth
• Next of kin and emergency contact information
• Dietary requirements (including vegetarian, vegan, gluten free and religious requirements)
• Payment details and financial information including transactions
• Special Educational Needs and Disabilities (SEND) or additional support information (includes reasonable adjustments and special educational needs and disabilities)
• Details of any criminal convictions
• Photographs
• Account access information
• Exam results and qualifications
• Information relating to compliments and complaints
• Right to work information

We also collect or use the following special category information for student education and welfare. This information is subject to additional protection due to its sensitive nature:

• Racial or ethnic origin
• Religious or philosophical beliefs
• Health information
• Sexual orientation information

We collect or use the following personal information for dealing with queries, complaints or claims:

• Names and contact details
• Addresses
• Payment details
• Account login or user information
• Purchase or service history
• Witness statements and contact details
• Relevant information from previous investigations
• Financial transaction information
• Information relating to health and safety (including incident investigation details and reports and accident book records)
• Correspondence
• Special Educational Needs and Disabilities (SEND) or additional support information (includes reasonable adjustments and special educational needs and disabilities)
• Attendance and reason for absence data

We also collect the following special category information for dealing with queries, complaints or claims. This information is subject to additional protection due to its sensitive nature:

• Racial or ethnic origin
• Religious or philosophical beliefs
• Health information
• Sexual orientation information

We collect or use the following information for information updates or marketing purposes:

• Names and contact details
• Marketing preferences
• Photographs
• Website and app user journey information
• Records of consent, where appropriate

We also collect or use the following special category information for information updates or marketing purposes. This information is subject to additional protection due to its sensitive nature:

• Health information

We collect or use the following information for recruitment purposes:

• Contact details (eg name, address, telephone number or personal email address)
• Date of birth
• Copies of passports or other photo ID
• Employment history (eg job application, employment references or secondary employment)
• Education history (eg qualifications)
• Right to work information
• Details of any criminal convictions (eg DBS, Access NI or Disclosure Scotland checks)

We also collect or use the following special category information for recruitment purposes. This information is subject to additional protection due to its sensitive nature:

• Health information

We collect or use the following information to comply with legal requirements:

• Identification documents
• Health and safety information
• Criminal offence data (including Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks)
• Safeguarding information
• Any other personal information required to comply with legal obligations

We also collect or use the following special category information to comply with legal requirements. This information is! subject to additional protection due to its sensitive nature:

• Health information

Our lawful bases for collecting or using personal information for student education and welfare are:

• Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

  Guardian Medical Ltd processes personal information under legitimate interests to ensure the safe delivery of regulated clinical training, fulfil our duty of care, and maintain compliance with awarding body and safeguarding requirements. The information we collect is necessary to verify learner identity, assess competence, tailor instruction, manage welfare considerations, and respond appropriately to health or safety concerns. Our processing is proportionate, limited to what is required, and supported by strong privacy and security measures. The benefits to learners—including improved safety, accurate certification, and appropriate educational support—clearly outweigh any minimal impact on their privacy. We do not place organisational needs above the rights or interests of the individuals whose data we hold.

• Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.

For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.

Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:

• Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

  Guardian Medical Ltd processes personal information under legitimate interests to handle queries, complaints, and claims in a fair, transparent, and accountable manner. This information is necessary for us to understand the circumstances of an issue, verify the identity of the individuals involved, investigate concerns accurately, respond appropriately, and take corrective action where required. Processing personal data enables us to resolve matters efficiently, maintain high standards of safety and training quality, and meet our professional and regulatory obligations. We only collect information that is relevant to the query or complaint, and we apply strict confidentiality and security controls throughout the process. The benefits to individuals—including timely resolution, accurate investigation, improved service quality, and protection of their rights—clearly outweigh any minimal impact on their privacy. We do not place organisational interests above the rights or interests of the people whose information we process.

• Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.

For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.

Our lawful bases for collecting or using personal information for information updates or marketing purposes are:

• Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
• Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.

Our lawful bases for collecting or using personal information for recruitment purposes are:

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Our lawful bases for collecting or using personal information to comply with legal requirements are:

• Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

  Guardian Medical Ltd processes personal information under legitimate interests to comply with legal, regulatory, and awarding body requirements that apply to clinical training providers. This information is necessary for us to demonstrate compliance with UK legislation, fulfil our obligations to qualification regulators and accrediting organisations, maintain accurate training and assessment records, and respond appropriately to statutory requests or audits. Processing personal data ensures that learners receive valid certification, that our training meets required standards, and that we can evidence safe and lawful practice. We only collect information that is relevant to the specific legal requirement and apply strict confidentiality, security controls, and retention rules. The benefits to individuals—including lawful certification, accurate record keeping, and assurance that their training provider meets regulatory standards—clearly outweigh any minimal impact on their privacy. We do not place organisational interests above the rights or interests of the people whose information we process.

For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.